DCAA Timekeeping Requirements and Timesheet Software

Unanet has timesheet features and functions that directly support the requirements stated in the Automated Timekeeping Systems section of the Defense Contract Audit Agency (DCAA) regulations and Federal Acquisition Regulations (FAR).

 

Note that DCAA requires that the timekeeping process, collectively including policies, manual procedures and tools be compliant; timesheet software alone is not audited for compliance or certified, nor approved as DCAA compliant. However, Unanet timesheet software has been reviewed by auditors at hundreds of customer sites and, along with the customer policies and procedures, approved as supporting DCAA timekeeping requirements.

 

Unanet timesheet software makes implementation of the DCAA regulations easy and efficient. Here is a small sampling of the DCAA regulations supported by Unanet:

  • Employees charge time to authorized, open projects
  • An employee access their timesheet through a secure password
  • Employee records are viewable and there are auditable comments for any timesheet change
  • Supervisors approve the entire timesheet
  • All time must be reported (total time accounting)
  • Administrators monitor delinquent timesheets

For information on controls checked during a DCAA audit please refer to publication 7641.90 titled, "Information for Contractors", located at http://www.dcaa.mil/DCAAM_7641.90.pdf  or contact the Defense Contract Audit Agency at the address below:

 

Defense Contract Audit Agency

ATTN: Policy Auditing Standards Division (PAS)

8725 John J. Kingman Rd., Suite 2135
Fort Belvoir, VA 22060-6219
(703) 767-3234 (FAX)

 

"I love Unanet! It is great that you can run a report and easily see who is available, what projects a person is assigned to, and how many hours people are charging."- Michelle Graffin Controller, Orbital Technologies
An invoice that used to take 1 person 2-3 days that is now complete in 30 minutes, and a report that used to take 2 hours that is now produced in 2 minutes! - TJ Guarino, Tessada

 

"I’ve never done a timesheet so fast in my life! What an incredible change. I’m so glad we switched. They’ve really done a lot to polish it up, too."- Paco Hope Managing Consultant Cigital, Inc.
"Unanet billing is so great. I don't know why anyone wouldn't use this!"- Jackie York Controller, Quallion
Being able to see where we are on projects REAL TIME instead of waiting for Monday processing has made it much easier to let clients know exactly where we are with their projects. Unanet has set a higher standard for project reporting and there is more to come!. - Jenny Clark director, solvability