DCAA Timekeeping Requirements and Timesheet Software

Unanet has timesheet features and functions that directly support the requirements stated in the Automated Timekeeping Systems section of the Defense Contract Audit Agency (DCAA) regulations and Federal Acquisition Regulations (FAR).

 

Note that DCAA requires that the timekeeping process, collectively including policies, manual procedures and tools be compliant; timesheet software alone is not audited for compliance or certified, nor approved as DCAA compliant. However, Unanet timesheet software has been reviewed by auditors at hundreds of customer sites and, along with the customer policies and procedures, approved as supporting DCAA timekeeping requirements.

 

Unanet timesheet software makes implementation of the DCAA regulations easy and efficient. Here is a small sampling of the DCAA regulations supported by Unanet:

  • Employees charge time to authorized, open projects
  • An employee access their timesheet through a secure password
  • Employee records are viewable and there are auditable comments for any timesheet change
  • Supervisors approve the entire timesheet
  • All time must be reported (total time accounting)
  • Administrators monitor delinquent timesheets

For information on controls checked during a DCAA audit please refer to publication 7641.90 titled, "Information for Contractors", located at http://www.dcaa.mil/DCAAM_7641.90.pdf  or contact the Defense Contract Audit Agency at the address below:

 

Defense Contract Audit Agency

ATTN: Policy Auditing Standards Division (PAS)

8725 John J. Kingman Rd., Suite 2135
Fort Belvoir, VA 22060-6219
(703) 767-3234 (FAX)

 

"Our experience with Unanet has been such a vast improvement over our old combination of Deltek T&E and Spreadsheets. "- Brandon Labonte President & CEO, Ardentmc
"I love Unanet! It is great that you can run a report and easily see who is available, what projects a person is assigned to, and how many hours people are charging."- Michelle Graffin Controller, Orbital Technologies
"I’ve never done a timesheet so fast in my life! What an incredible change. I’m so glad we switched. They’ve really done a lot to polish it up, too."- Paco Hope Managing Consultant Cigital, Inc.
"Unanet allows us to accurately monitor project “burn rate” in a timely manner; which is driven down to team leads and tied to performance rewards." President, Medium-Sized Government Contractor
"We initially used to use Unanet for our timesheets. Now we use it to rework our business. It's amazing. It saves us millions. It improves process and has changed the way we manage our business." Finance Manager, CB Richard Ellis