Time Tracking Software

Time tracking is a critical first step in improving the performance of project-based services organizations, as it enables managers to understand:

  • What is everyone working on?
  • How much does each initiative, or project, cost?
  • What work is billable (and non-billable)?
  • How much margin/benefit is being produced for every hour charged?
  • How much time are we actually spending on the key business priorities versus what we anticipated? 

Beyond these questions you will also want to consider how time tracking software can support these common requirements:

  • Making it easy for staff to record time daily through a secure, user-friendly application accessible via a web browser, anywhere and anytime.
  • Ensuring that people only charge to projects they are authorized to work on, for appropriate time periods, and using the correct labor categories for the work being performed.
  • Tracking work by location for audit, or other, purposes.
  • Recording ‘estimate to complete’ data from end users as input to project management and forecasting.
  • Ensuring compliance with DCAA TimeKeeping Requirements, if you are government contractor.
  • Supporting enforcement of other business rules, such as overtime rules, capturing comments on billable work performed, or change reasons.
  • Offering timely approvals without undue overhead, taking into account your organization structure which may include project manager approvals, matrix management, alternate approvers, or customer involvement in the timesheet approval cycle.
  • Facilitating online leave requesting and management capabilities for employees and line managers, ensuring visibility of staff ‘coverage’ in upcoming weeks and months.
  • Providing detailed, itemized supporting information for customer invoices.
  • Enforcing PTO accruals and leave balances
  • Having consultants and subcontractors charge their labor hours in your time tracking system, delivering earlier knowledge on non-employee project costs, and optionally to avoid the need to receive and process a vendor invoice for those hours
  • Delivering robust standard reporting, and simple ad-hoc report writing tools, for the project management team so that they can understand status in real-time, and address issues related to delays or overruns before they impact performance.
  • Integrating with financial and contract management systems to leverage existing investments and current ways of working

To understand how Unanet supports these time tracking requirements and many more, visit the Unanet timesheet software overview.

 

"I love Unanet! It is great that you can run a report and easily see who is available, what projects a person is assigned to, and how many hours people are charging."- Michelle Graffin Controller, Orbital Technologies
An invoice that used to take 1 person 2-3 days that is now complete in 30 minutes, and a report that used to take 2 hours that is now produced in 2 minutes! - TJ Guarino, Tessada

 

"I’ve never done a timesheet so fast in my life! What an incredible change. I’m so glad we switched. They’ve really done a lot to polish it up, too."- Paco Hope Managing Consultant Cigital, Inc.
"Unanet billing is so great. I don't know why anyone wouldn't use this!"- Jackie York Controller, Quallion
Being able to see where we are on projects REAL TIME instead of waiting for Monday processing has made it much easier to let clients know exactly where we are with their projects. Unanet has set a higher standard for project reporting and there is more to come!. - Jenny Clark director, solvability