Time Adjustments

Privilege Needed: Administrator

This feature allows Administrator to edit Timesheets that have been EXTRACTED or LOCKED.

On Administrator Menu select People - List, a list of people is displayed:

Then select the icon () next to the person having Timesheet to be adjusted. Once you click on the icon, a list of that person's Timesheets will be displayed.

For example, Gary Cazenas's Timesheet is selected:

NOTE:  For those Timesheets which have EXTRACTED or LOCKED status you will see icon next to it. You can not make any adjustments for any Timesheet that does not have this icon.

For example, there is a Time Adjustment needed for Gary's Timesheet for Time Period 7/1/99 - 7/15/99, click on and you will see a similar screen below displaying all time charged to this timesheet:

ADJUSTING AN EXISTING TIME ENTRY

If you want to adjust an existing time entry, look on Project/Task column and click on the Project/Task row that contains the cell you want to edit. For example, I like to edit time charged to Fix Bugs on July 1st I simply click on Fix Bugs and a new screen will be displayed:

Post Date: the date that you like to record the Time Adjustment and this date must be within the date range from the first day of the Timesheet to today's date. For example, the Post Date I can enter for this Time Adjustment is any date between July 1, 1999 to today's date.

Bill Rate: enter a Bill Rate that you like to apply to this Time Adjustment. If you like to use the existing Bill Rate, leave this field blank.

Cost Rate: enter a Cost Rate that you like to apply to this Time Adjustment. If you like to use the existing Cost Rate, leave this field blank.

• When adjusting the existing time entry, the Project, Task, Project Type, and Pay Code are displayed.
• You can enter adjust hours on either Total field or Change field. For example, there is 6.5 hours on July 1st, I like to reduce the hours to a total of 4 hours. I enter 4 hours on Total column or I enter -2.5 hours on Change column.
• Reason field can not be blank. You must enter a reason for the Adjustment. 

When you click on , the adjustment will be recorded and the timesheet is displayed with the adjustment:

• On the top right side of the timesheet, there is a sentence in red color indicating that this timesheet has been adjusted.

ADJUSTING TIME BY ENTERING NEW PROJECT/TASK, PROJECT TYPE, PAY CODE

To adjust time for a new Project/Task, Project Type or Pay Code, click on :

You are able to select any Project, Task, Project Type and Pay Code on the drop down list that are available for this person and enter the hours.

NOTE: the person having Timesheet Adjustment will receive an email notice indicating that his/her timesheet has been adjusted similar to the email below::