Privilege Needed: Delegate for a Timesheet User
Gives the ability to enter and/or submit timesheet for multiple people in the system.
The above screen is the selection screen, it lets the user customize the
people that they want to have timesheet populated. Note: This
screen only displays the Organization, Approval Group, and People that you are delegated
for. Click the 
to begin entering time.
The above screen displays the Time Period and Date Range that they chose from the previous screen. It also displays all the name of the people filter from the previous screen. There are two different types of modes.
1) The first mode is 'Up To' (is selected by default) - If the date with the same project, task, project type, and pay code is already entered by the user, then it will skip that timeslip. For example, if the user entered time 5 hours for project 1 and the Administrator tries to pre-populate that person with the same project (which is project 1) with 8 hours, then pre-populate will not insert the 8 hours. If no project exists, the number of hours entered through the pre-populate form minus the total number of hours entered for that day will be inserted. For example, if the total entered by the user for that day is 6 hours (for project 1 and project 2) and the Admin entered 8 hours (for project 3) through pre-populate, then pre-populate will save (8 - 6) = 2 hours to project 3.
2) The first mode is 'Replace' - With this mode, any timeslips that fall in that date will be replaced with the pre-populated data. For example, if the total entered by the user for that day is 6 hours (for project 1 and project 2) and the Admin entered 8 hours (for project 3) through pre-populate, then pre-populate will remove project 1 and project 2 and insert 8 hours for project 3. Note: if audit trail is turned on, the replace mode will copy all the timeslips (in person_time_data) to timeslips history (in person_time_data_history table), set all the timeslips (in person_time_data table) to zero (0), and append the new timeslips from pre-populate.
The current user can select the project, task, project type, and pay code along with the hours to populate time for the people that have a check in the check box. NOTE: Timesheets having status as 'LOCKED' or 'EXTRACTED' will not be populated.
Click:
- To save the project, task, project type, pay
code and all the hours entered for all the selected people. Click here for
more information
- Click here for more information
- Go back to the selection (previous) screen.
Saving Pre-populated Timesheets:
A screen similar to the one below will appear.
It displays all the people having their timesheets pre-populated along with their status.
Submitting Bulk Timesheets:
A small screen similar to the one below will appear.
Enter any comments if you wish in the comment box and click the to
save and submit all the timesheets.