Per Diem Policy (M&IE Breakdown)

Privilege Needed: Administrator

Location: Administrator - Per Diem - M&IE Breakdown (Add or List).

Each Unanet installation will be capable of affecting M&IE (Meals and Incidental Expenses) reimbursement amounts via configurable per diem policy values. The actual policy values will control the meal breakdown amounts and partial day proration factors for M&IE reimbursement calculations (performed in the M&IE wizard).

The calculation of M&IE Per Diem reimbursement requires that all meals provided be deducted from the daily per diem allowance. The actual per meal deduction can vary by the M&IE allowance.

Two methods are available for establishing M&IE breakdown amounts.

The first is a M&IE breakdown schedule that can be used to identify specific meal amounts relative to M&IE allowance amounts.
The second is a set of M&IE breakdown factors that will generally define the component breakdown percentages for all M&IE allowance amounts that are not specified in the M&IE breakdown schedule (specified by unanet.property values).

This help page covers the following topics:

Listing M&IE Breakdown Entries
Add/Edit M&IE Breakdown Entries
M&IE Breakdown Percentages
M&IE Partial Day Proration

You may also want to check out:

Listing M&IE Breakdown Entries

This screen displays a listing of previously entered M&IE breakdown values.

Add/Edit M&IE Breakdown Entries

This screen allows the Administrator to Add/Edit specific M&IE breakdown values.

	Saves the data in the current form.
	Clears the data in the current form.

The value entered for M&IE Rate, must equal the sum of the Breakfast, Lunch, Dinner and Incidental values.

Meals and Incidental Expense (M&IE) Breakdown Percentage

A default set of percentages will be used to determine the breakdown values for all M&IE rates that are not found in the M&IE breakdown schedule. These percentages will be defined using three new modifiable Unanet properties:

Item	Property	Default Value
Breakfast Percent	unasense.per_diem.mie.breakdown.breakfast.percent	15
Lunch Percent	unasense.per_diem.mie.breakdown.lunch.percent	25
Dinner Percent	unasense.per_diem.mie.breakdown.dinner.percent	40

The property values will be specified in percentage format; i.e., 15 for 15% and 15.5 for 15.5%.

Meals and Incidental Expense (M&IE) Partial Day Proration

In M&IE per diem calculations, the first and last day of a trip are typically considered partial days. Partial days will have their per diem allowance adjusted based on a pair of configurable proration factors. The proration factors will be specified as percentages and will be defined using two new modifiable Unanet properties:

Item	Property	Default Value
First Day Proration Factor	unasense.per_diem.mie.first_day.proration.percent	75
Last Day Proration Factor	unasense.per_diem.mie.last_day.proration.percent	75

The property values will be specified in percentage format; i.e., 75 for 75% and 100 for 100%.

If your company policy does not recognize this concept, you may want to set these values to 100.

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