Pay Codes

The Pay Codes are a way of Classifying the earnings and leave associated with the hours reported on a timesheet for downstream payroll and/or financial systems.  When considering what pay codes you may need within your system, consider the following items:

For an explanation of how pay codes are used within Unanet, see the Default Pay Code help page.  

This page describes how to:


Adding Pay Codes

Privilege Needed: Administrator

Location: Administrator - Data Types - Pay Codes - Add.

This menu option is only used in UnaTime.

 

The pay code maintenance screen will look like the screen image below.

To save data on the current screen.
To clear all data on the current screen.

Pay Code  - This field contains a unique Pay Code identifier.  A Pay Code identifier can not include blanks. (ex. RT, OT)

Description - A free format Pay Code description field.

Factor - This field contains a value that can be used to multiply against an individual's rate to adjust amounts for any time allocated to this Pay Code.  The default value for this field is 1.0.  

Note: For exempt employees, this is only applicable if the Dilution Ind is set to "No" -- that is, if you want an exempt employees rate to be multiplied by the pay code factor -- then the dilution ind must be set to "No" for this pay code.

Initial Project Default - This field indicates whether or not this Pay Code should appear in the list of default pay codes for any new project .  The default value for this field is Yes.

System Wide Default - This field indicates whether or not this Pay Code should be the one selected in the list of default pay codes for any new project.  The default value for this field is No.

Active - This field indicates the status of a Pay Code. An inactive Pay Code will not be included in the list of defaults for any new project and will not be available for selection in any active Time Sheet.  The default value for this field is Yes.

Dilution Ind - The values supplied in this field have several impacts depending on whether you are using cost dilution or not.  The default value for this field is Yes. 

If you are using cost dilution, then this field indicates whether or not this Pay Code should be included when performing dilution calculations.    If this value is set to "Yes", any hours charged to this pay code are included in dilution calculations, otherwise, the hours are not included in the hours worked calculation.  Keep in mind that dilution calculations are only valid for exempt users.  This may be useful if you want to pay an exempt employee overtime (may also be thought of as a Premium Pay indicator in this example -- in which case a value of "No" supplied would equate to this being a premium pay code -- and thus provide you with a means to pay an exempt employee overtime).

If you are not using cost dilution, then this field only has an impact on whether or not Exempt employees can have their rates multiplied be the pay code factor.  See the Note above.

 


Listing and Editing Pay Codes

Location: Administrator - Data Types - Pay Codes - List.

The Pay Code list screen looks like:

edit.gif (123 bytes) To edit a Pay Code. 
delete.gif (126 bytes) To delete a Pay Code.

For additional information regarding how pay codes are used within Unanet, see the Default Pay Code help page.

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Copyright 1998-2002 Computer Strategies, Inc., All Rights Reserved.
Last revised: September 13, 2002 .