Using Per Diem Expenses to Automate Travel Reimbursement

Organizations can make significant gains in efficiency, and higher data accuracy, by integrating Per Diem reference data in their expense reporting process.

The allowable Per Diem amount can be captured on an Expense Report when it is created, eliminating the need for additional administrative effort and providing insight to the report submitter on allowable amounts and overage.

A Lodging per diem allowance is a fixed maximum amount allowed for a single days lodging expenses, excluding taxes, during business travel. The actual allowance amount typically varies by location and time of year. This data is published by the Department of Defense and available to Unanet Expense Report users. Lodging per diem expenses are reported and calculated on a daily basis, and require that the actual incurred expense amounts be captured. The reimbursable amount for a lodging per diem is the lesser of the actual incurred lodging expense, excluding taxes, or the lodging per diem allowance for the reported location and date. Additionally, the percentage of lodging taxes attributable to the incurred lodging expense amount that is less than or equal to the per diem allowance is also reimbursable as part of the lodging per diem.


Learn more about how Unanet can help streamline expense reporting.

Richard Hayden - Senior Vice President of Product Management & Marketing

Richard Hayden

Richard Hayden leads the Marketing and Product Management teams at Unanet. He has 30 years experience of product marketing for enterprise software companies in the USA and Europe.

"With Unanet we reduced invoice processing time by 65%. All invoices are now delivered with 48 hours of period end." - Keith Mortier CEO, LunarLine
"Our experience with Unanet has been such a vast improvement over our old combination of Deltek T&E and Spreadsheets. "- Brandon Labonte President & CEO, Ardentmc
"We initially used to use Unanet for our timesheets. Now we use it to rework our business. It's amazing. It saves us millions. It improves process and has changed the way we manage our business." Finance Manager, CB Richard Ellis
"We selected the Unanet PSA product suite because it works, is simple to administer, and has rich functionality."- Brian MacDonald Director of Information Systems L-3 Communications Corporation
"The Unanet support team provides the best support I have ever encountered.  Great job and thank you!"- Nick Wagner Director of Quality Management, The ESCO Group